mazdek
Autonomous Workflows • Accounting & Finance

Invoice Processing Agent

An autonomous agent that automatically captures, validates, assigns, and prepares incoming invoices for approval - completely without manual data entry.

85% less manual entry
Automation Finance OCR ERP Integration

85%

Less manual entry

99.5%

Data accuracy

< 5 min

Average processing time

50%

Early payment discounts captured

About this Solution

How does the Invoice Processing Agent work?

The Invoice Processing Agent automates your entire invoice processing. It receives invoices via email, scan, or upload, extracts all relevant data, and matches them with orders.

The system automatically recognizes suppliers, amounts, due dates, and line items. It checks for duplicates, validates tax rates, and assigns invoices according to your accounting rules.

In case of discrepancies between invoice and order or missing information, the agent asks the responsible employee - and learns from every interaction.

Features

What this agent can do

Intelligent Data Extraction

OCR with AI understanding extracts data from PDFs, scans, and even photos with high accuracy.

Automatic Matching

Matching of invoices with orders and goods receipts for 3-way match validation.

Rule-based Coding

Automatic assignment of cost centers, projects, and GL accounts according to your rules.

Approval Workflow

Intelligent routing for approval based on amount, supplier, or cost type.

Examples

How it works in practice

1

Supplier Invoice via Email

"A PDF invoice is sent to [email protected]."

Agent extracts data, finds the corresponding order, automatically codes, and routes for approval.

2

Consolidated Invoice

"A supplier sends an invoice for 15 different orders."

Automatic matching of each line item with the corresponding orders and goods receipts.

3

Discrepancy Detected

"The invoice shows a higher amount than the order."

Agent informs the buyer with details about the discrepancy and waits for clarification.

FAQ

Frequently Asked Questions

Which document formats are supported?
The agent processes PDF, scanned images (JPG, PNG, TIFF), email attachments, and even smartphone photos. The AI-based recognition works even with poor image quality.
How are accounting rules configured?
You can define rules in the admin interface: If supplier X, then account Y. The agent also learns from manual corrections and suggests new rules.
Which ERP systems are supported?
Integration with SAP S/4HANA, SAP Business One, Microsoft Dynamics, DATEV, Sage, Abacus, and more. Accounting software like Bexio or Run my Accounts is also supported.
How are duplicates detected?
The agent checks invoice number, date, amount, and supplier. Similar invoices are also detected and flagged for review before being double-booked.

Interested in this solution?

Let's discuss together how the Invoice Processing Agent can automate your accounting.

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