mazdek
Finance & Accounting • Finance & Accounting

AP Automation Agent

Fully automated accounts payable from invoice capture to payment. OCR recognition, 3-way matching, and intelligent approval workflows.

82% less manual capture
Accounts Payable OCR 3-Way Matching ERP Integration

82%

Less Manual Capture

< 24h

Average Processing Time

99.2%

Capture Accuracy

3.5%

More Early Payment Discounts

About This Solution

How Does the AP Automation Agent Work?

The AP Automation Agent transforms your accounts payable from a manual, error-prone process to a fully automated workflow. Incoming invoices are automatically captured — whether via email, PDF upload, or EDI.

Our advanced OCR technology extracts all relevant data: supplier, invoice number, line items, amounts, and payment terms. 3-way matching automatically compares invoice, purchase order, and goods receipt.

When matched, posting and approval happen automatically. Discrepancies are intelligently classified and escalated to responsible staff — with all information for a quick decision.

Features

What This Agent Can Do

Intelligent OCR

Recognises and extracts invoice data with over 98% accuracy, even with complex layouts and handwritten notes.

3-Way Matching

Automatic comparison of invoice, purchase order, and goods receipt with configurable tolerances.

Approval Workflows

Rule-based approval processes with automatic escalation when deadlines are exceeded.

ERP Integration

Seamless connection to SAP, Microsoft Dynamics, Oracle, Sage, and other leading ERP systems.

Examples

How It Works in Practice

1

Standard Invoice via Email

"Supplier sends PDF invoice via email to central invoicing address."

Agent extracts data, finds matching PO, performs matching, and posts automatically. Payment is scheduled.

2

Quantity Discrepancy

"Invoice shows 120 pieces, goods receipt only recorded 100 pieces."

Agent detects discrepancy, informs purchasing and warehouse, pauses approval until clarification.

3

Invoice Without Purchase Order

"Service invoice without prior PO, but with valid contract."

Agent assigns invoice to framework agreement, checks budget, and routes to cost centre manager.

FAQ

Frequently Asked Questions

Which invoice formats are supported?
The agent processes PDF, scanned documents, email attachments, ZUGFeRD, XRechnung, EDI (EDIFACT, ANSI X12), and Peppol. Even invoices with complex layouts or multiple pages are reliably recognised.
How does integration with our ERP work?
We offer native connectors for SAP S/4HANA, SAP Business One, Microsoft Dynamics 365, Oracle NetSuite, and Sage. For other systems, we use REST APIs or middleware solutions like MuleSoft or Boomi.
What happens with non-matching invoices?
The agent classifies discrepancies (price, quantity, missing PO) and routes them to responsible staff with all relevant information. Learning algorithms reduce false positives over time.
How are duplicates detected?
The agent checks every invoice against historical data: invoice number, supplier, amount, and date. Potential duplicates are flagged and presented for manual review.

Interested in This Solution?

Let's discuss together how the AP Automation Agent can transform your accounts payable.

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